Family Care

• Regular full-time and part-time faculty and staff, non-SEIU staff, Strong Memorial Hospital residents and fellows, and Postdoctoral Associates (job code 0093). Individuals covered by collective bargaining agreements receive benefits in accordance with those agreements (SEIU members are not eligible).
• Based on IRS publication 503, you have a legal dependent child under age 13 whom you claim as a tax dependent on your federal income tax return (special rules apply for divorced parents), or any other dependent child on your tax return who resides with you and is physically or mentally disabled and will have estimated child/dependent care expenses during the enrolled calendar year or period.
• You are unmarried, or have a spouse who meets one of the criteria below:
  • Employed at least part-time
  • A full-time student
  • Considered legally disabled
  • Looking for work
• Have a total household gross income of less than $135,000 in 2022 (amount is subject to annual indexing) for Calendar Year 2024 (line 9 on your 1040).
• Have a total household gross income of less than $150,000 in 2023 (amount is subject to annual indexing) for Calendar Year 2025 (line 9 on your 1040).

• Total household gross income is less than $87,000: Subsidy is $3,600/year ($300/month; $150/semi-monthly pay period; $138.46/biweekly pay period)
• Total household gross income is between $87,000 and $115,999.99: Subsidy is $2,400/year ($200/month; $100/semi—monthly pay period; $92.31/biweekly pay period)
• Total household gross income is between $116,000 and $149,999.99: Subsidy is $1,200/year ($100/month; $50/semi-monthly pay period; $46.15/biweekly pay period)

• Subsidy Amounts for Calendar Year 2024

• • Total household gross income is less than $78,000: Subsidy is $3,600/year ($300/month; $150/semi-monthly pay period; $138.46/biweekly pay period)
  • Total household gross income is between $78,000 and $103,999.99: Subsidy is $2,400/year ($200/month; $100/semi—monthly pay period; $92.31/biweekly pay period)
  • Total household gross income is between $104,000 and $134,999.99: Subsidy is $1,200/year ($100/month; $50/semi-monthly pay period; $46.15/biweekly pay period)
• Required Documents for Calendar Year 2024 (Only for new hires or qualifying events):
  • Application (Select 2024)
    • You will need your University Active Directory login to access the application. This application requires Duo two-factor authentication when connecting from outside the University’s networks.
  • 1040 (page 1 and page 2 of your 2022 IRS form 1040 as well as that of your spouse, if filed separately). This is not your paystub, W2 form or tax transcript.
  • Dependent Information Change Request Form if dependent(s) is/are not in HRMS/system. To check if your dependent(s) is listed follow this path in HRMS: Main Menu > Self Service > Benefits > Dependent/Beneficiary Info.

• Eligible employees must complete and submit a child care subsidy application and supporting documentation during the Annual Application Window. Only newly eligible employees or those with a qualifying life event are eligible to apply outside of the Annual Application Window.
• Application Window for Calendar Year 2025 is now closed.
  • New hires and qualifying events can apply outside of the Annual Application Window as defined for the Dependent Care FSA. New Hires have 30 days post hire to submit a child care subsidy application and those with a Qualifying Life Event have 60 days to submit.
• Notification of Approval/Denial
  • Notification of approval or denial will be emailed prior to open enrollment
  • Mid-year applicants will be notified within one week of completed application
• Required Documents for Calendar Year 2025 (Only for new hires or qualifying events):
  • Application (Select 2025)
    • You will need your University Active Directory login to access the application. This application requires Duo two-factor authentication when connecting from outside the University’s networks.
  • 1040 (page 1 and page 2 of your 2023 IRS form 1040 as well as that of your spouse, if filed separately). This is not your paystub, W2 form or tax transcript.
  • Dependent Information Change Request Form if dependent(s) is/are not in HRMS/system. To check if your dependent(s) is listed follow this path in HRMS: Main Menu > Self Service > Benefits > Dependent/Beneficiary Info.

1. Log into Lifetime Benefit Solutions (LBS). If you have not previously logged into your LBS account, please see new user instructions.
2. Once you log in, you can confirm your personal information is correct > Accounts > Profile summary. Email familycare@dickvsclit.com if you have updates.
3. To set up Direct Deposit, once you are logged in to your online account, hover over your name in the upper right corner and select Banking Cards. Under the Bank Accounts section, select View/Update to enter your updated information. If you do not, you will be mailed a check. We highly recommend direct deposit to receive your funds quicker.
4. You will need a claim form and a formal receipt, if available. If you do not receive a formal receipt, there is a section on the claim form for your provider to complete. Information needed:

• • Care provider name
  • Social security/tax ID number
  • Dates of service
  • Dependent name(s)

5. You can submit a claim via the Lifetime Benefit Solutions member portal or mobile app. You also can complete a claim form and mail it to Lifetime Benefit Solutions.

6. On the Home page of the LBS site you will see the section “I Want To:” where you will start your claim. Select “Reimburse Myself” and move through the steps to upload your documentation.

7. LBS will email status updates throughout the process once you submit your claim.

• The University of Rochester Child Care Subsidy will be distributed through the Dependent Care Flexible Spending Account (FSA). More about the Dependent Care FSA here.

• Lifetime Benefit Solutions (LBS)  administers dependent care claim reimbursements for the University of Rochester Child Care Subsidy Program based on the same rules and regulations governing Dependent Care FSAs.

• Claim forms and other important information can be found here.

• You are not required to make voluntary, pre-tax contributions to your Dependent Care FSA. However, if you receive the University of Rochester Child Care Subsidy, you also may be eligible to make additional contributions to your Dependent Care FSA from your wages on a pre-tax basis. The IRS maximum amount you may contribute to a Dependent Care FSA, including both the University Child Care Subsidy and voluntary, pre-tax contributions, in 2024 is $5,000 for individuals or married couples filing jointly, or $2,500 for a married person filing separately. Please note: your child care subsidy award as well as any voluntary dependent care FSA contributions will be reported in Box 10 on your W-2. You should consult with your personal tax advisor regarding any tax impact for you, particularly if you do not claim the entire award you receive. Please review IRS Form 2441 with your personal tax advisor in determining how to account for your Dependent Care FSA benefits.

• Postdoctoral Associates are not eligible for Dependent Care FSA’s. Please refer to the benefits summary for more details.

• Funds are made available on a pro-rated basis throughout the program year. For example, if approved for an annual subsidy of $2,400, $200/month; $100/semi—monthly pay period; $92.31/biweekly pay period would become available each pay period.

• Each new calendar year starts a new plan year. The funds contributed to your Dependent Care account are only eligible to reimburse services in that same calendar year.
• After the end of the year, you have 120 days to submit a claim for the prior year.
• Any funds remaining in your account after the 120 day year end submission period will be forfeited and no longer available.
• Child Care Subsidy Award payments stop as of your termination date or change to an ineligible status. You will have until April 30^th following the end of the plan year to submit eligible expenses incurred during the previous plan year. The amount available for reimbursement is limited to the amount credited to your Dependent Care FSA, less any prior reimbursements.

Lifetime Benefit Solutions administers the University of Rochester Dependent Care FSA Plan and they are here to help you with your questions.  You can contact them via a toll free 800 customer service number or email as follows:

Toll-Free:  1-800-327-7130

Hours: Monday – Thursday: 8:00 a.m. – 5:00 p.m. EST
Friday: 9:00 a.m.- 5:00 p.m. EST

Email: LBS.CustomerService@LifetimeBenefitSolutions.com

Certain University health insurance plans offer packages of infertility benefits for University employees to choose from with a lifetime maximum of $60,000 for fertility treatment (medical and Rx). For more details, contact the Excellus Dedicated Care team for plan information by email at EROC.SelectDedicated@excellus.com or by phone at (800) 659-2808. You can also contact the UR Specialty Pharmacy dedicated call line at (585) 273-4767 or via email at specialtypharmacy@urmc.dickvsclit.com for assistance with fertility-related Rx questions and pharmacy options.

The birth or adoption of a child is an exciting and life-changing experience. Our helpful guide will help you understand the leave options available to you as a new parent, and link you to helpful resources for before and after your baby arrives including lactation services and support.

If you elect Group Universal Life (GUL) insurance, you also may elect group term life insurance for your dependent child. No evidence of insurability is required if elected within 90 days of a family status change (which includes the birth or adoption of a child). Children are eligible from live birth to age 26. An employee’s first eligible newborn child is automatically covered for $2,500 for 31 days from the child’s live birth.